Trust and Grant Executive

Do you want to work alongside/ lead a dedicated professional team?

Are you innovative, enthusiastic and thrive in a busy environment?

Butterwick Hospice Care was founded 36 years ago by the incredibly inspirational Mary Butterwick OBE. Providing a holistic service to adults, children and babies, the organisation supports patients with palliative and progressive diagnoses as well as their families and loved ones.

Butterwick Hospice Care is entering an exciting period of development as we work towards growing our services to meet the challenging needs of a modern community; we are excited to welcome new faces to the organisation who will bring innovative ideas and lots of energy.

Working within a driven and energetic team, you will be responsible for inspiring Trust and Grand funders to support of Butterwick Hospice Care by producing high quality and compelling project proposals.

You will be self-motivated, working as part of a team, to increase the contributions made by a wide variety of donors and supporters over a large geographic area. You will be responsible for coordinating cross departmental relationships and exploring new and inventive opportunities to maximise income for the charity. You will manage the full trusts and grants fundraising process from identification of opportunities, through to project development, bid writing, award, reporting and funding sustainability.

The successful candidates will have a background in bid writing, fundraising, sales, and/or marketing and have a desire to make a real and tangible difference to people across the North East. The post holder will demonstrate professionalism, flexibility, excellent communication skills, and creativity as well as operating with honesty and integrity in all their endeavours.  The candidate should have a keen eye for detail with an impeccable skill for content writing.


  • Company pension membership
  • 35 days pro rata holiday (Including Bank Holidays)
  • On site café and limited free parking.

Closing Date for Trusts and Grants Executive 5pm 26/08/2020

Interview Date: TBC

To discuss the post further or to arrange an informal visit please contact Ann-Marie Sawdon on 01642 628930.

For full details and to apply online please visit alternatively contact HR Department –Tel :01642 607742 for an application pack.

Shortlisted candidates will be contacted within 10 days of close of application.


The Trust and Grant Executive will build and manage the delivery of Butterwick Hospice Cares’ income via competitive funding opportunities. The post holder will win new business against an individual income target by maximising opportunities, building and maintaining relationships and writing high quality and compelling content.

The post holder will deliver against agreed departmental plans, goals and standards by working effectively across teams to maximise income and deliver or exceed the trust budget in line with business requirements.

The post holder will be responsible for coordinating relationships with grant giving organisations ensuring reporting requirements and spending constraints are adhered to and upheld.



  • Analyse and identify trust and grant opportunities in a range of identified markets and, with the Business Development Manager, develop the trust fundraising plan to maximise income from those opportunities.
  • Maximise income by engaging with and managing trust and grant relationships, inspiring potential funders to donate in order to enable the Butterwick Hospice Care to generate income in line with business requirements.
  • Write engaging and compelling content to positively influence funder decision making and support the development of the Marketing Team’s content to ensure a consistent message across the department.
  • Collect data from various sources, analyse findings, identify opportunities, evaluate their viability and present findings clearly in a way that meets desired outcomes. Complete applications, contribute to trust and grant donor strategies and communications.
  • Maximise income by working cross-departmentally to ensure that activities are effectively managed and developed, sharing knowledge, best practice and experience of trust fundraising with others as appropriate.
  • Work with the Business Development Team, staff and volunteers across departments to maximise relationships with Butterwick Hospice Care trust and grant supporters.
  • Support Butterwick Hospice Care’s strategic plan and deliver to the Key Performance Measures.
  • Build unrestricted income by developing current income streams from grants and trusts supporters.
  • Ensure that accurate and up-to-date information is maintained and complete any data submissions or paperwork associated with the role, including but not limited to: grant-funded projects, relevant databases, filing systems, activity and performance info, reports, timesheet verification, rostering, absence records, annual leave information, stock order forms and communications.
  • Develop and deepen existing relationships, ensuring that the organisation maintains effective communications and good relations with our grant and trust supporters, ensuring they are updated on our work, our learnings and achievements.
  • Work closely with the delivery team to design proposals and partnership opportunities to secure project-based funding, focusing on key funding needs.
  • Work with key funders with the aim of cultivating, growing and sustaining long-term funding and collaboration.
  • Review and report on success and achievements against agreed targets identifying strengths and also areas for development.
  • Manage a delegated budget, through the maintenance of effective resource management, monitor income against budget, providing a regular report of income received and activity undertaken. Report any variances to expected expenditure and resource usage.
  • Ensure CRM systems are maintained to support the Business Development Team’s activities, effective donor relations and donor development.
  • Ensure full awareness of legal requirements with regard to income generating activities, implement and work within the organisational policies and procedures to ensure good practice is observed and where relevant propose changes or improvements.
  • Liaise with members of the Management Team, other Hospice staff and with external organisations as appropriate.
  • Contribute positively to good teamwork and uphold team values.
  • Maintain personal and professional competencies and development, keeping up to date with developments and best practice in the charity and fundraising sector. Make changes to own practice where required and offer suggestions for improving services where appropriate.

All Staff

All staff must safeguard the integrity, confidentiality and availability of sensitive information at all times, this includes information relating to patients, individual staff records, colleagues and contracts.  Employees of the Organisation are required to comply with the Organisation’s Principles of Data Protection and Quality.

All staff are required to understand and comply with all relevant policies both Organisation-wide and departmental and to carry out duties in accordance with Butterwick Hospice Care Code of Conduct, NMC, CQC, fundraising information and financial standards and current legislation

All staff are required to take responsibility for attending statutory and mandatory training, and identify their training and development needs.

All staff must take responsibility for managing their own health, safety and wellbeing in accordance with departmental policy and legislation.

All staff will adhere to, and follow good infection control practices and other related policies and guidelines.

All staff have a statutory duty to safeguard children and vulnerable adults during the course of their duties and promote the welfare of children and young people.  Employees must be aware of what to do if they have any concerns.

All staff will undergo an annual performance assessment and agree a personal development plan which will ensure that the objectives of the employee, department and organisation are achieved

All staff are personally accountable for improving and maintaining own knowledge and competence.

All staff will be aware of and support the working practices of any volunteers assisting with daily workload

Standards of Business Conduct

The post holder will be required to comply with the Company’s Standing Orders and Standing Financial Instructions and, at all times, deal honestly with Butterwick Hospice Care, with colleagues and all those who have dealing with the Company including clients, patients, service users and other suppliers and stakeholders.

Person Specification

Degree in Fundraising, Communications, Marketing, Business or other related field or relevant proven experience.Minimum of 2 years experience working in a related field. Experience of securing funds from trust and grants. Relevant qualification in Fundraising or equivalent in-depth experience. Membership (or working towards) of a relevant professional.

A proven track record of delivering success and raising funds. Experience of applying for and delivering income from grants and Trusts. Proven experience of fundraising best practice. Managing performance in line with budgets. Proven success in securing fundraising partnerships and support. Advanced skills in IT systems and software programme such as Outlook 365/Skype, Excel, Word, Powerpoint, Photoshop Illustrator and databases. Understanding of confidentiality and the Data Protection Act (GDPR). Experience of working with external agencies. Confidence in managing change. Ability to write compelling and inspirational content.

A demonstrable proven track record of delivering targets . Self-motivator and able to work alone as well as a team player, adaptable and able to learn quickly. Able to plan, organise, coordinate, and motivate staff. A clear and efficient communicator, with excellent verbal and written and presentation skills. Ability to research, analyse, produce, present and explain complex information in engaging manner for internal and external audiences. Adept at building long term relationships with potential donors, supporters, team members and volunteers. Confident working across all levels of the organisation. Genuine desire to innovate and the ability to demonstrate initiative, develop and apply creative and pragmatic solutions to achieve desired outcomes. Strong networking, relationship building and diplomacy skills. Experience of budgeting and forecasting. Impeccable organisational and planning skills. Understanding of CRMs. Ability to see the bigger picture and plan strategically.

Positive interpersonal skills, including the ability to establish and maintain cooperative courteous working relationships. Willingness to adapt and learn new skills. Ability to work under pressure in a busy working environment, able to multi task and work to deadlines. Willing to work flexible hours including weekends and evenings when the need arises. Commitment to continuing professional development and willing to undertake training. Positive and flexible approach to work. Full driving licence, own car and willing to travel across the North East in order to fulfil the requirements of the role.